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CITY OF PASS CHRISTIAN
MEETING OF THE MAYOR AND BOARD OF ALDERMEN
AUGUST 15, 2017, 6:00 P.M.

  1. Call to order
  2. Prayer and pledge
  3. Roll Call

 

ADMINISTRATION

 

  1. Consider hearing from Wendy Allard with the One Book One Pass Committee in reference to the 2017 One Book One Pass selection – The Fire This Time: A New Generation Speaks About Race.

  2. Consider approving minutes of the August 1, 2017 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk.  A-2.

  3. Consider approving minutes of the August 3, 2017 Special Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk.  A-3.

  4. Consider discussing renewal of Flood Insurance policies at Harbor Master’s building and Fire Station 1, as requested by Marian Gest, City Clerk.  A-4.

  5. Consider awarding quote for treated wood products and fasteners for the repair of the East Deck along the East wall of the Small Craft harbor to lowest and best quote, All-Star Forest Products of Gulfport, MS, amount to be determined and to be paid out of 2016 Tidelands funds, as requested by Bob Escher, City Engineer.   A-5. 

  6. Consider approving nomination of Avra O'Dwyer to the Pass Christian School Board to fill vacancy of Penny Rodrique, as requested by Marian Gest, City Clerk.

  7. Consider adopting an Ordinance for certain procedures, regulations and penalties for the protection and monitoring of incidental takes of Sea turtles at the West Fishing Pier, as requested by Malcolm Jones.  A-7.

  8. Consider accepting donation of approximately $18,000 from Friends of the Memorial Park Gazebo to be used exclusively for construction of the splash pad at Memorial Park, upon,  as requested by Mary Bourdin.

  9. Consider approving Tyler Software to provide onsite training to the code, court, administration and dept. clerks and dept. supervisors at a cost of $7,200 and estimated travel costs of $4,000.00.  I will provide line items to transfer funds for budget adjustment next week, as requested by Marian Gest, City Clerk.  A-9.

  10. Consider recommendation of selection committee to employ Garner Russell & Assoc.  as City’s Professional Services Consultant for preliminary engineering and construction engineering and inspection services for the North Street Sidewalk Project (STP-9362-00(001). [Solicitation letters for these services were sent to four local engineering firms and at least three minority engineering groups.  Three local engineering groups submitted proposals of their qualifications.   Under the MDOT Federal procurement regulations the City is prohibited from requesting an engineering group to submit the cost of their services for consideration under the Request for Qualifications.] (Selection Committee- Malcolm Jones, Shad Jeanfreau and Russell Holliman) A-10.

  11. Consider discussing awarding City Splash Pad Equipment at Memorial Park, as requested by Malcolm Jones, City Attorney.   

  12. Consider directing City Attorney to look into necessary procedures to have School Board Appointees elected by the citizens, as requested by Alderman Hall.

 

PLANNING DEPARTMENT

  1. Consider appeal of Richard A. Feldman and Martha H. Feldman, from decision of Zoning Board dated July 11, 2017, Application PD-21-2017 wherein the Zoning Board determined that the property situated at 552 and 554 E. Second Street was actually two separate parcels and it was not necessary to act upon the variance request of 554 East Second Street, LLC (Betty Sparkman, Agent) for a variance of the maximum lot width in a T4L Zone for the East lot.  Based upon the determination of the Zoning Board the Applicant withdrew her request for a variance.  PD-1. 

 

 

WATER DEPARTMENT

 

  1. Consider approving adjustment request from Ru Jian Zhang in the amount of $29.70 for water charges and $127.60 for sewer charges for 23,000 gallons of water that went through the City’s sewer system.  Customer states vagrants apparently camped at this vacant house without permission.  Recommendation is to follow previous Board ruling and to deny this request.  W-1.

  2. Consider approving adjustment request from the City of Pass Christian in the amount of $121.05 for water charges.  Meter was put in but City was unable to have access to service because of issues with water line.  Recommendation is to follow previous Board ruling and to approve this request.  W-2.

  3. Consider approving adjustment request from William Kirschenheuter in the amount of $5,115.90 for sewer.   A sewer tap was installed in 2008 but was never connected t customer’s line.  Customer is on a septic tank and is requesting a refund of all sewer charges because he did not receive benefit of the service but per City ordinance, reimbursement is limited to the past three years’ charges totaling $1,978.60.  Recommendation is to approve adjustment request for past three years for $1,978.60.  W-3.

  4. Consider discussing request for adjustment to utility bill for Kim Laurent (formerly known as Kim Bill) for residence at 311 Fleitas Avenue, as requested by Malcolm Jones, City Attorney.  W-4.

 

BEAUTIFICATION DEPARTMENT

  1. Consider approving purchasing a Super Hustler 104 zero turn demo mower from All Seasons Tractor of Long Beach, MS in the amount of $19,880.00 and transferring funds without an increase in the budget from the following line items:

    $19,880.00 from 001-502-411 to 001-502-919

 

COURT DEPARTMENT

 

  1. Consider accepting resignation of Robynn Dedeaux as Municipal Court Clerk, effective August 14, 2017, as requested by Judge Wittmann.  C-1.

  2. Consider authorizing hiring ___________________________ as Municipal Court Clerk replacing Robynn Dedeaux, effective _______________, 2017 and a rate of pay of $15.00, as requested by Marian Gest, City Clerk. (Name will be provided prior to BOA)

 

POLICE DEPARTMENT

 

  1. Consider ratifying renewal of Non-Compensated Special Contract Agent -Contract for Investigator Edward Curtis Walley between Pass Christian Police Department and the Director of Mississippi Bureau of Narcotics, effective July 1, 2017 through June 30, 2018, as requested by Police Chief Hendricks.  P-1.

  2. Consider declaring the following items listed below located at the Police Department as surplus and disposal and remove from inventory.  Items are upgraded, damaged, duplicates and/or unable to locate, as requested by Police Chief Hendricks.   P-2.

  • Page 004 Tag 22 Asset ID 26

M7100 Mobile Radio                   SN 9206157                                       Cannot Locate

  • Page 004 Tag 23 Asset ID 27

M7100 Mobile Radio                   SN 9206161                                       Cannot Locate

  • Page 004 Tag 24 Asset ID 28

M7100 Mobile Radio                   SN 9206312                                       Cannot Locate

  • Page 005 Tag 18 Asset ID 29

M7100 Mobile Radio                   SN 9206113                                       Cannot Locate

  • Page 008 Tag 19 Asset 60

M7100 Mobile Radio                   SN 9206114                                       Cannot Locate

  • Page008 Tag 20 Asset 61

M7100 Mobile Radio                   SN 9206115                                       Cannot Locate

  • Page 008 Tag 21 Asset 62         
  • M7100 Mobile Radio                   SN 9206115                                       DUPLICATE
  • Page 009 Tag 1374 Asset 63

Digital Video Flashlight            NO SERIAL NUMBER              Cannot Locate

  • Page 018 Tag 1040 Asset 223

Four Wheeler VIN INCORRECT MOGGVO101850185         Surplussed

  • Page 019 Tag 1023 Asset 274

Radar Unit                                       SN PYT846001382                        Can’t Locate

  • Page 019 Tag 1022 Asset 275

Radar Unit                                       SN PYT846001383                        Can’t Locate

  • Page 020 Tag 1019 Asset 276

Radar Unit                                       SN PYT846001381                         Can’t Locate   

  • Page 020 Tag 1020 Asset 277

Radar Unit                                       SN PYT846001384                        Can’t Locate   

  • Page 020 Tag 1021 Asset 278

Radar Unit                                       SN PYT846001380                        Can’t Locate   

  • Page 025 Tag 989 Asset 291

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

  • Page 025 Tag 988 Asset 292

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

  • Page 025 Tag 987 Asset 293

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

  • Page 026 Tag 985 Asset 294

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

  • Page 026 Tag 984 Asset 295

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

  • Page 026 Tag 896 Asset 296

Mobile Radio                  NO SERIAL NUMBER                              Cannot Locate

 

PUBLIC WORKS DEPARTMENT

 

  1. Consider approving budget adjustment of $10,000.00 to be moved from 001-301-631 to 001-301-919 to purchase a 2017 Big Tex Goose Neck Trailer, the best and lowest quote, in the amount of $10,725.00 for the Public Works Department, as requested by Russell Holliman, Public Works Director.   PW-1.

 

RECREATION DEPARTMENT

 

  1. Consider approving Youth Football Hardship Application for the following, as requested by Recreation Director, Bret Bentz.  (Applicants will be placed in your folders)

  2. Applicant A – Family of 7                                                         7 youth ($455.00)

  3. Applicant B -  Single Mom of 3                                              2 youth ($130.00)

CONSENT AGENDA

 

  1.  Consider approving request to transfer the following item from the Planning Department (110) to the IT Department (107), as requested by Shawn Jerone, IT Director.  CA-1.

  • Dell Laptop              Latitude-E6420                    Tag No.: 0766                          Asset #250

 2.   Consider approving request to transfer the following item from the IT Department (107) to the City (1), as requested by Shawn Jerone, IT Director.  CA-2.

  • Xerox Printer          3320/DNI                  Tag No.: 1384                           Asset #126

         3.  Consider ratifying accepting certificate of attendance for Robynn Dedeaux for mandatory annual training on September 14-16, 2017, as requested by Marian Gest, City Clerk.   CA-3.
4.   Consider accepting certificate of attendance for Robynn Dedeaux and Bridgett Daniels for mandatory MS Municipal Court Clerk’s Association Summer Seminar July 24-25, 2017, as requested by Marian Gest, City Clerk. CA-4.
5.    Consider approving inter departmental transfer of funds in the amount of $2,500.00 from 117-220-919 to 117-220-560 for Repairs and Maintenance for the Fire Department, as requested by Fire Chief Gordon. 
6.   Consider receiving monthly Budget Report for July 2017 from City Clerk, as requested by Marian Gest, City Clerk.  CA-6. 
7.  Consider declaring the following item located at the Public Works Department as surplus. Item has been upgraded and will be sent to the Long Beach Auction on September 16, 2017, as requested by Russell Holliman, Public Works Director. CA-7.

  • 2006  Genisys Power Pack Deluxe Engine Scanner      Tag# 258          Asset # 465

       8.    Consider declaring the following item listed below located at the Harbor Department as surplus and disposal and remove from inventory.  Item was broken and not repairable, as requested by Harbormaster Davis.  CA-8.

  • Samsung Galaxy S5 cell phone      Asset #1257      Tag #03421

        9.   Consider declaring the following items located at the Public Works Department as surplus, to be sold in Public Auction at the Long Beach Auction, with the same terms, conditions, and contract as last sale by Auction and remove from City inventory, as requested by Russell Holliman, Public Works Director.  CA-9.

  • 2005 Free star Mini Van                    Asset #426       Tag #794
  • 2017  Bush hog  Andy 600  6ft.        Asset #1834      Tag #3682
  • 2004 Bucket Truck                              Asset# 568        Tag# 1540

CLAIMS DOCKET


1.  Consider approving Claims Docket in the amount of $153,735.31.  CD-1.

 

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.