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CITY OF PASS CHRISTIAN
MEETING OF THE MAYOR AND BOARD OF ALDERMEN
MARCH 21, 2017, 6:00 P.M.

  1. Call to order
  2. Prayer and pledge
  3. Roll Call

ADMINISTRATION

 

  1. Consider approving minutes of the February 21, 2017 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk.  A-1.

  2. Consider approving minutes of the March 7, 2017 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk.  A-2.

  3. Consider appointing Heather Rhodes to the Parks Commission, replacing Jace Ponder, who resigned, term ending March 20, 2019, as requested by Chipper McDermott, Mayor.

  4. Consider approving Resolution and Lease Agreement with Barrett and Barrett, LLC and authorizing Mayor and City Clerk to execute same on an annual basis commencing on April 1, 2017, subject to renewal for up to three years for mobile food vendor business in the NW corner of the West Harbor Parking Lot, 400 square feet in area, with the annual rent at $5,000.00 per year.  [The tenant will be required to pay at their own expense for any  quick disconnect electrical and water and sewer hookups for their business with separate meters for water and electrical utilities; file a written evacuation plan with the City Floodplain Manager;  obtain a renewable 180-day permit from the City Code Office to place the mobile trailer in the Flood Velocity Zone; with authority to construct screening  surrounding the equipment that must be free-standing and not connected to the mobile food vendor business; and otherwise comply with all requirements of the City’s Floodplain Ordinance and FEMA/MEMA regulations.  The tenant will further be required to provide the City with acceptable liability insurance for its operations naming the City as an additional insured with subrogation waived.]  This is a sublease under the City’s Tidelands Lease with the Mississippi Secretary of State and is subject to their approval, as requested by Malcolm Jones, City Attorney.  A-4. 
    4a.   Consider approving Request by Barrett and Barrett, LLC to place proposed sign 6 ft. X 6 Ft. and four feet off ground West of intersection of Highway 90 with South Hiern (near Shaggys sign), as requested by Malcolm Jones, City Attorney.  A-4a.

  5. Consider approving Resolution and Lease Agreement with BBINPC, LLC, a Mississippi Limited Liability Company, (Edward Boudreaux)  and authorizing Mayor and City Clerk to execute same on an annual basis  commencing on April 1, 2017, subject to renewal for up to three years for automatic ice vending machine on North Wall of East Harbor between Piers C-5 and C-6, 400 square feet in area, with the annual rent initially established by the recent appraisal  of the property by Doug Singletary at $500.00 per year.  [The tenant will be required to pay at their own expense for any  quick disconnect electrical and water hookups for the ice vending machines with separate meters for water and electrical utilities; file a written evacuation plan with the City Floodplain Manager;  obtain a renewable 180-day permit from the City Code Office to place the ice vending machine trailer in the Flood Velocity Zone; with authority to construct screening  surrounding the equipment that must be free-standing and not connected to the ice vending machine; and otherwise comply with all requirements of the City’s Floodplain Ordinance and FEMA/MEMA regulations.  The tenant will further be required to provide the City with acceptable liability insurance for its operations naming the City as an additional insured with subrogation waived.]  This is a sublease under the City’s Tidelands Lease with the Mississippi Secretary of State and is subject to their approval, as requested by Malcolm Jones, City Attorney.  A-5. 

  6. Consider proclaiming May 20, 2017 Kids to Parks Day in Pass Christian, as requested by Chipper McDermott, Mayor.   A-6.

  7. Consider awarding bid for Termite Treatment to lowest and best bidder, Terminix of Gulfport, MS, in the amount of $16,515.18 initial payment and $2,740.52 annual renewal; amend the budget accordingly, as requested by Russell Holliman, Public Works Director.   A-7. 

  8. Consider approving quote from ESS for election support for the primary election in the amount of $5,750.00 and for the general election in the amount of $6,950.00, ballots will be an additional charge of .03 each, as requested by Marian Gest, City Clerk.  A-8.

  9. Consider approving purchase of candy not to exceed $250.00 from Sam's to donate to the Pass Christian Park Commission for the annual Easter egg hunt at Memorial Park on April 15, 2017, this bringing favorable notice to the resources and opportunities of the City, as requested by Marian Gest, City Clerk.

  10. Consider approving amendment to Supplemental Agreement with MAHC, Project Manager, for Oyster Hatchery to increase consultant fee by $1,500.00 and amend the budget accordingly.  [Contract performance was delayed and extended due to unforeseen procurement and construction issues.  This increased amount is within the DMR Grant budget and will be fully reimbursed to the City by the Grant.]  A-10.

  11. Consider approving amendment to Supplemental Agreement with Scott Rikard, Design Consultant, for Oyster Hatchery to increase consultant fee by $1,500 and to add additional scope of work as Change Order for consultant to provide materials and labor to install sealant for waterproofing floors in the sum of $3,150.00 for a total contract price increase of $4,650.00, amend the budget accordingly. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes. [Contract performance was delayed and extended due to unforeseen design and construction issues.  This increased amount is within the DMR Grant budget and will be fully reimbursed to the City by the Grant.]  Will provide exhibit tomorrow.  A-11.

  12. Consider approving deferred improvements bond in the amount of $85,630.00, as provided in subdivision ordinance requested by Whispering Oaks Subdivision developer and approving final plat for Phase One construction of four homes on lots fronting on Highway 90, Lots 1, 2,18 and 19, to cover paving of portion of street, curb and gutter, underground drainage,  and other related improvements  for such lots upon the condition that certificates of occupancy for these four homes will not be used until infrastructure work is complete, as recommended by City Engineer.  A-12

  13. Consider discussing procedure to be followed by Code Office and Planning Office concerning temporary placement or continued prohibition of  off-premises business signs pending final installation of community signboards by City, as requested by Malcolm Jones, City Attorney. 

  14. Consider adopting amendment to Speed Limit Ordinance, as requested by Malcolm Jones, City Attorney.   A-14.

  15. Consider approving donation in the amount of $125.00 to the Pass Christian Historical Society Home Tour, May 7, 2017, 2:00 p.m. to 5:00 p.m., this bringing favorable notice to the resources and opportunities of the City, as requested by Chipper McDermott, Mayor.  A-15.

  16. Consider authorizing a ¼ page advertisement in the amount of $40.00 for Gaberilla Swanier, who will be representing Pass Christian in the July 2017 pageant in Vicksburg, MS, this bringing favorable notice to the resources and opportunities of the City.  A-16.

  17. Consider approving Prisoner Housing Contract for municipal prisoners and detainees with Stone County Regional Correctional Facility, with such contract to be subject to ratification or cancellation by the successor Administration of the City after the end of the current term of office, as requested by Malcolm Jones, City Attorney.  A-17. 

  18. Consider re-appointing Brian Bosch to the Parks Commission, term ending March 20, 2020, as requested by Chipper McDermott, Mayor.

  19. Consider approving request from local church leaders for the use of and waiver of rental fees at Memorial Park on Saturday, April 22, 2017, from 11 a.m. to 3:00 p.m. for Day of Unity, this bringing favorable notice to the resources and opportunities of the City, as requested by Anthony Hall, Alderman.  A-19.

  20. Consider directing Amy Rishcel of Main Street to get prices for community signs that was directed at the December 28, 2016 Board of Aldermen Sign Workshop meeting for Hayden, Davis, Market and Henderson Avenues, at City expense and the business owners would pay for their individual placard, as requested by Chipper McDermott, Mayor.

  21. Consider setting a policy on renting the City stage to non-profits inside the City limits, as requested by Chipper McDermott, Mayor.

  22. Consider approving agreement with Buy A Barricade, as requested by Malcolm Jones, City Attorney.  A-22.

PLANNING DEPARTMENT

  • Consider the City Planner’s recommendation to approve a Re-Subdivision at 200 Pinewood Drive, Tax Parcels #0312M-01-068.000 and #0312M-01-067.000.  The property owners, Elizabeth and Mark Young propose combining the two lots, as requested by City Planner, Danit Simon.   PD-1.
  • Consider the City Planner’s recommendation to approve a Re-Subdivision at 203 & 205 Baywood Drive, Tax Parcels #0212O-01-075.000 and #0212O-01-074.000.  The property owners, Wayne J Sr & Annette M Francingues, propose combining the two lots, as requested by City Planner, Danit Simon.   PD-2.
  • Consider the Planning Commission’s recommendation to deny Application PD-1-2017, Thomas Genin, 115 Davis Avenue, Planning Commission Approval for an internally illuminated façade sign on the east side of the building facing Davis Avenue, in the T5C Mixed-Use Zone, as requested by City Planner, Danit Simon.   PD-3.
  • Consider the Planning Commission’s recommendation to approve Warrant Application PD-5-2017, Harold Dawley, 517 W North Street, Warrant request for a Ground-Mounted Sign for a Multiple-Occupancy Professional Building in the T4+ Mixed-Use Zone, as requested by City Planner, Danit Simon.   PD-4. 
  • Consider the Planning Commission’s recommendation to approve Warrant Application PD-6-2017, Ruth Ellen O’Dwyer as agent for AVMI LLC, 905 E 2nd Street, Warrant request for a Monument Sign in the T4+ Mixed-Use Zone, as requested by City Planner, Danit Simon.   PD-5. 

 

CODE DEPARTMENT

  • Consider approving recommendation to hire ____________________ as Planning and Code Administrator, with a hire date of March 22, 2017, a starting salary of $12.00 per hour, as requested by Shad Jeanfreau, Building Code Director. C-1.  (Name will be provided prior to BOA)

 

 

MAIN STREET

         1.    Consider approving Farm To Table event for Main Street April 23, 2017, closing the 100 block of Davis Avenue from 3 – 10 pm, use of barricades to close the 100 block of Davis Avenue, and the use of the Randolph Center as an inclement weather location, this bringing favorable notice to the resources and opportunities of the City, as requested by Amy Rishel, Main Street Director.
2.      Consider setting May 20, 2017, as Blessing of the Fleet Day; and approve donation of $500.00 for event; approving overtime for necessary City employees, set up and use of the stage; and slip credit as prizes (Commercial 35’ & up, Commercial under 35’ and Pleasure), this bringing favorable notice to the resources and opportunities of the City, as requested by Amy Rishel, Main Street Director.

 

POLICE DEPARTMENT

 

  • Consider approving request to reimburse the following officers on fuel purchases for new city vehicles transported from Memphis on March 6, 2017, as requested by Police Chief Tim Hendricks.  P-1.

Investigator Phillip Carden     $25.00
Officer Kyle Michael                   $26.15
Officer Thomas C. Williams     $24.40

  • Consider approving Mississippi Coast Crime Stoppers to obtain $2.00 assessment per moving violation on tickets written by the Pass Christian Police Department, per Miss. Code Ann. § 45-39-17. These fees will benefit the local Crime Stoppers program, as requested by Police Chief Hendricks.  P-2. 

 

 

HARBOR DEPARTMENT

  • Consider approving hiring John Actis as part-time harbor patrolmen, to fill existing vacancy with a hire date of March 22, 2017 at a rate $9.00 per hour, as requested by Willie Davis, Harbormaster.
  • Consider declaring the following item listed below located at the Harbor as surplus and disposal and remove from inventory.  Item is broken and un-repairable; it will be thrown in the trash, as requested by Willie Davis, Harbormaster.
  • Vacuum Cleaner – PW 7996                   ASSET ID # 000000710               TAG # 66

 

FIRE DEPARTMENT

1.     Consider authorizing hiring Justin Barr as Fire Fighter I, to fill the existing vacancy with a hire date of May 4, 2017 and a starting salary of $31,452.  He is already certified and the position will have a one year probationary period, as requested by Fire Chief Dwight Gordon. 
2.    Consider authorizing hiring Michael (MJ) Jackson as Fire Fighter I, to fill the existing vacancy with a hire date of May 4, 2017 and a starting salary of $32,452.  He is already certified and position will have a one year probationary period, as requested by Fire Chief Dwight Gordon. 

 

BEAUTIFICATION DEPARTMENT

1.     Consider ratifying accepting letter of resignation from Colin Ladner as Landscape Technician, effective March 15, 2017, as requested by Wes Jones, Beautification Director.  B-1.
2.    Consider authorizing advertising for two full-time Landscape Technician positions to fill vacancy left by Colin Ladner and budgeted FY17 position at the rate of $9.00 per hour, as requested by Wes Jones, Beautification Director.    

 

CONSENT AGENDA

1.   Consider approving request to send Sergeant Samantha Phillips to a three-day Supervisor Level II training class held on July 24-27, 2017 in Biloxi, MS.  The tuition is free and use of a City vehicle, as requested by Chief Tim Hendricks.  CA-1.
2.  Consider approving request to send Investigator Phil Carden to a six-day Tactical Diversion Training class held on March 27-April 1, 2017 in Quantico, VA.  The course is required by the DEA and tuition is free, as requested by Chief Tim Hendricks.  CA-2.
3.   Consider approving request to send the following officers to a one-day Officer Involved Shooting training class held on Tuesday, March 28, 2017 in Gulfport, MS.  The tuition is free and use of a City vehicle, as requested by Chief Tim Hendricks.  CA-3.

  • Officer Mickey Moran
  • Officer William Leonard
  • SRO JW Dedeaux

4.  Consider approving request to send Deputy Chief Mechelle Carbine to a two-day Fourth Annual One Loud Voice Training Conference held on April 5-6, 2017 in Biloxi, MS.  The tuition is free and use of a City vehicle, as requested by Chief Tim Hendricks.  CA-4.
5.  Consider ratifying request to send the following officers to a one-day FBI Jackson Field Office Public/Private Sector Partner Security Summit Training Conference presented by Mississippi Infragard held on Tuesday, March 21, 2017 in Biloxi, MS.  The tuition is free and use of a City vehicle, as requested by Chief Tim Hendricks.  CA-5.

  • SRO Zenas Cappie
  • SRO JW Dedeaux
  • Officer Mickey Moran
  • Officer Chris Williams
  • Officer Kandice Clayton
  • CSO Travis Thomas                                                                             

6.  Consider accepting ASFPM Certified Floodplain Manager certificate for Danit Simon, City Planner, as requested by Marian Gest, City Clerk.   CA-6.
7.   Consider approving request to send Patti Schruff to a three-day Emergency Services Admin. Professionals Conference held on May 3-5, 2017 at the Courtyard Marriott in Gulfport.  Cost of conference is $125.00.and use of a City vehicle, as requested by Fire Chief Dwight Gordon.  CA-7.
8.  Consider approving request to payout funds owed to Mr. James F. Brown in the amount of $6.50 (Six Dollars and Fifty Cent). The charge against Mr. Brown was over paid via money order on March 13, 2017, as requested by Robynn Dedeaux, Court Clerk.  CA-8.

  • Original  Amount                           $163.50
  • Amount Received                         $170.00
  • Refund Amount                            $     6.50

9.  Consider approving request to payout funds owed to Ms. Paula Cortes in the amount of $2.00 (Two Dollars and Zero Cent). The charge against Ms. Cortes was over paid via money order on March 14, 2017, as requested by Robynn Dedeaux, Court Clerk.  CA-9.

  • Original  Amount                           $413.50
  • Amount Received                         $415.50
  • Refund Amount                            $     2.00

                     
10. Consider declaring the following item listed below located at the Water Department as surplus and disposal and remove from inventory as requested by Elisha Jerone, Water Department Billing Supervisor.  CA-10.

  • Hewlett Packard 4250 LaserJet Printer                               SN# CNGXF-12465

11. Consider receiving monthly Budget Report for February 2017 from City Clerk, as requested by Marian Gest, City Clerk.  CA-11.

CLAIMS DOCKET

  • Consider approving Claims Docket in the amount of $329,697.62.  CD-1.

 

EXECUTIVE SESSION

  • Consider going into Executive Session on personnel matter in Police Department.
  • Consider going into Executive Session on personnel matter in Harbor Department.

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.