Pass Christian

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CITY OF PASS CHRISTIAN

MEETING OF THE MAYOR AND BOARD OF ALDERMEN

JUNE 18, 2019, 6:00 P.M.

  1. Call to Order
  2. Prayer and Pledge
  1. Roll Call

ADMINISTRATION

  1. Consider approving minutes of the June 4, 2019 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-1.
  2. Consider hearing from Kelly Griffin concerning Leaders Against Litter, as requested by Marian Governor, City Clerk. A-2.
  3. Consider approving proclamation recognizing the Hometown BBQ Team for winning the World Championship Barbecue Cooking Contest, as requested by Mayor McDermott. A-3.
  4. Consider approving proclamation in support of the 2020 Census for the City of Pass Christian, as requested by Traycee Scott Williams, MS Census Representative. A-4.
  5. Consider approving Engagement Letter Agreement with Balch and Bingham, attorneys, to provide legal services and administrative assistance at a designated hourly rate in developing applications and other supporting documents to apply for BP Oil and other Grant funding Sources through the State of Mississippi and other entities with the maximum fee not to exceed $15,000, as requested by Malcolm Jones, City Attorney. A-5.
  6. Consider approving Pay Application No. 1 final (North Street Asphalt Repair) to DNA Underground, LLC in the amount of $4,210.00 under the City’s Annual Unit Price for Utilities and Drainage, as recommended by Bob Escher, City Engineer. A-6.
  7. Consider approving Pay Application No. 1 (614 East Second Street Drainage) to DNA Underground, LLC in the amount of $48,386.35 under the City’s Annual Unit Price for Utilities and Drainage, as recommended by Bob Escher, City Engineer. A-7.
  8. Consider rescinding Work Order No. 11 in favor of DNA Underground, LLC, in the amount of $11,070.00 for installation of new commercial meter for Gulf Coast Prestress originally approved on June 4, 2019, and consider approving Revised Work Order No. 11 in favor of DNA Underground, LLC, in the sum of $21,384.00 for installation of water meter with “hot tap”, as recommended by Bob Escher, City Engineer and Kermit Anthony with WPSCO. [Due to the need to make the installation of the new water meter with the least disruption to the production schedule of GC Prestress this revised Work Order is being recommended in lieu of the original installation method.]  A-8.
  9. Consider authorizing adding Dog Park being leased from Trinity Church at 125 Church St. to City’s existing liability insurance policy with BXS Insurance at a cost of $28.96 and listing Trinity Episcopal Church and its Rector, Wardens and Vestry, the Episcopal Diocese and its officers as additional insureds on the policy.  [This is a requirement under the lease agreement with the Trinity Church for the use of their land by the City for these purposes.] A-9.
  10. Consider authorizing the Mayor to hire outside council to pursue claim against Delta Directional Drilling or any other responsible entity for damages to City’s sewer main on West North Street, as requested by Mayor McDermott.
  11. Consider discussing agreement with Main Street, as requested by Mayor McDermott.

PLANNING DEPARTMENT

 

  1. Consider the Planning Commission’s recommendation to approve Warrant Application PD-29-2019, Jourdan Nicaud as agent of Sandy Field, LLC, 101 E Beach Boulevard & 0 Scenic Drive, Parcels #0313H-02-086.000 & 0313H-02-087.000, Warrant request for a First Story Height of 10-feet, which is less than the 12-foot minimum, for a proposed restaurant, in the T5C Mixed-Use Zone, as requested by Danit Simon, City Planner. PD-1.
  2. Consider approving the Pass Christian Tree Board’s recommendation to approve Harold Daley’s request to remove three Live Oak Trees, as requested by Danit Simon, City Planner. PD-2.
  3. Consider holding a Public Hearing to review the Short-Term Rental Ordinance, as requested by Danit Simon, City Planner.
  4. Consider closing Public Hearing to review the Short-Term Rental Ordinance, as requested by Danit Simon, City Planner.
  5. Consider the Planning Commission’s recommendation to approve the Short-Term Rental Ordinance 675, as requested by Danit Simon, City Planner. PD-5.

WATER DEPARTMENT

  1.     Consider approving WPSCO Invoice # 16556 in the amount of $3,168.00 for May 2019, for non-emergency/overtime repairs per paragraph 2.09 and per current contract paragraph 2.04 “Hours of Operation” known as “Ten Hour Rule”, whereby WPSCO gives the City 10 hours of overtime per week and bills for hours in excess of and charge to account 400-702-560, as requested by WPSCO.  W-1.
  1. Consider approving third adjustment request for $1222.95 from Berinda Logan (129 Hillcrest Road-sprinkler meter) in regards to an underground water leak that went un-noticed for an unknown amount of time because the water was draining into a city drain nearby and not into city sewer. Customer was previously granted 1/2 of the excess water adjustment for -$1323.00 based on City Ordinance 450 (Section 1 B) # 4. Second adjustment request on June 4th, 2019 was denied by the Water Hearing Committee, as requested by WPSCO. W-2.

FIRE DEPARTMENT

  1. Consider approving request to accept Justin Barr’s resignation effective July 1, 2019, and request to be put on part time call out list, as requested by Fire Chief Gordon.
  2. Consider ratifying request to accept letter of resignation from Cody J. Wood effective June 12, 2019. Please pay for any accrued time due him, as requested by Fire Chief Gordon.
  3. Consider approving request to hire James Butcher (Certified) as full time Fire Fighter, with starting salary of $33,852.00, effective June 19, 2019, six month probationary period, as requested by Fire Chief Gordon.
  4. Consider approving request to promote Rachel Gnau and Jason Windham to rank of Lieutenant effective June 19, 2019, with a starting salary of $36,100.00 each as requested by Fire Chief Gordon.

POLICE DEPARTMENT

  1. Consider approving request to apply for the Edward Byrne Memorial JAG Grant worth up to $5,000 dollars if granted (75%/25% federal/local match). If awarded, this grant will provide funding to purchase all certified full-time police officers an outer bulletproof vest carrier and base layer shirts, as requested by Assistant Police Chief Freeman. P-1.
  2. Consider accepting check donation in the amount of $250.00 from Mississippi Constables Association and amend the 001-200-505 budget accordingly, as requested by Assistant Police Chief Freeman. P-2.
  3. Consider accepting check donation in the amount of $2,000 from Walmart and amend budget 001-200-505 accordingly, as requested by Assistant Police Chief Freeman. P-3.
  4. Consider accepting the return of Informant Buy Money in the amount of $500.00 from Police Chief Hendricks, as requested by Marian Governor, City Clerk.
  5. Consider approving transfer of Petty Cash Funds in the amount of $100.00 to Sue Young, as requested by Marian Governor, City Clerk.

     CONSENT AGENDA

  1. Consider approving contract to provide planning and zoning services with Simon Urban Planning and Consulting, LLC,  (Danit Simon) under the terms and conditions of the proposal dated March 10, 2014 attached nunc pro tunc to March 18, 2014 . (According to the previous audio recording of the meeting this matter was approved on an addendum but was inadvertently not included in the minutes by the Deputy Clerk, Sherell Dedeaux).   [The City Planner would be employed as an independent contractor and not as a City employee.  Under the contract the planner would only come in for appointments at the Code Office and attend City meetings when required and the remainder of the time she would work remotely from her home in Alabama. The Planner would come to the City Code office to work on Tuesdays for in-person appointments only when scheduled in advance and when the task could not be handled by telephone, mail, email, etc. from her home office.   The Planner would bill $90 for the cost of travel time to and from the city (mileage for her vehicle included) and $25/hr. for actual work at her home office and/or the City Code Office/City meetings.  Initially, to avoid unnecessary or excessive billings and to keep the Planner’s time within the budget, the Planning Commission chairman would act as the coordinator for the scheduling of the planner’s time.   All other City boards and commissions will direct their requests for assistance through the Planning Commission chairman.   If the contract was approved as proposed, the City would be required to provide the Planner with a cell phone as provided for other Department Heads.  The contract would be subject to being terminated upon cause or thirty days written notice.   Effectively, the contract would be on a month-to-month basis.]
  2. Consider approving request to send Deputy Chief Bass, Lt. Woodman and Lt. Purchner to a 3 day class in Slidell LA. The class is Live Fire Instructor, to be held July 9 – 11. Cost of class is $555.00 each, no per-diem and use of city vehicle, as requested by Fire Chief Gordon. CA-2.
  3. Consider ratifying request to send Tina Dupree to the Incode Court Training Event in Gulfport, MS on June 10 – 11, 2019. Cost of Event $225.00 and no other City resource needed, as requested by Marian Governor, City Clerk.
  4. Consider declaring the following Kyocera XTP direct connect radios as surplus. These have been replaced with new upgraded models, as requested by Shawn Jerone, IT Director.

SN                   Tag#               SN                               Tag#               SN                   Tag#  

807841                 603                        812065                                 667                        804456               678

805064                604                        804505                                668                        807575                 679

805081                 605                        807825                                669                        805186                 680

807840                 606                        805073                                 670                        805058                681

805185                 660                        807556                                671

807576                 661                         807570                                 672

804467                 662                        807779                                 673

804503                 663                        804197                                 674

804454               664                        807541                                 675

807811                  665                        805076                                676

807782                 666                        807780                                 677

  1.   Consider approving payment of the following Overstreet & Associates invoices totaling $8,115.00, as recommended by Bob Escher, City Engineer.  CA-5.
  • Invoice 1137           $     3,675.00                  FY 2019 Tidelands
  • Invoice 1138           $     3,300.00                  Unit Price Repair
  • Invoice 1140          $     1,140.00                  City Engineering Services
  1. Consider receiving monthly Budget Report for May 2019 from City Clerk, as requested by Marian Governor, City Clerk.  CA-6.

CLAIMS DOCKET

  1. Consider approving Claims Docket in the amount of $95,487.14.   CD-1.

EXECUTIVE SESSION

  1. Consider going into Executive Session Executive Session to discuss the transaction of business regarding the prospective purchase, sale, and/or leasing of land and the location of a business in the City, as requested by Malcolm Jones, City Attorney.

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.