Pass Christian

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Archive of the Minutes

CITY OF PASS CHRISTIAN

MEETING OF THE MAYOR AND BOARD OF ALDERMEN

NOVEMBER 4, 2019, 6:00 P.M.

  1. Call to Order
  2. Prayer and Pledge
  1. Roll Call
  2. Bid Opening for Asphalt Repair and Overlay

 

ADMINISTRATION

 

  1. Consider approving minutes of the October 15, 2019 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-1.
  2. Consider approving request from the Pass Christian Garden Club to sponsor the building of a Butterfly Garden and Monarch Way Station along the parking area north of the library, no cost to the City, this bringing favorable notice to the resources and opportunities of the City, as requested by Wendy Allard, Head Librarian. A-2.
  3. Consider re-appointing David Taylor, Steve Hunter and Helen Davis to the Tree Board, term ending November 6, 2022, as requested by Chipper McDermott, Mayor.
  4. Consider approving the following City resources for annual Christmas in the Pass event December 6, 2019, this bringing favorable notice to the resources and opportunities of the City, as requested by Gabrielle Rose and Cindy Lamb, PC Chamber of Commerce and Susan Putnam, PC Main Street.
    • Street Closings:
    • 4-9pm 100 and 200 block of Davis Avenue
    • Second Street /West edge of City Parking Lot to Fleitas
    • 100 block of Fleitas & Scenic from WMP to West side of Hancock Bank
    • Scenic Drive from Fleitas to Seal Ave (4:30 – 7 pm) for parade lineup
    • Barricades
    • Trash receptacles
    • Public Works/Beautification to help with Decorating (Tree & Light set-up)
    • Spotlight on wooden stand in Park; lighting for Park (fixing 7 lights in WMP)
    • Power resources/power assistance for vendors
    • Davis Ave Pavilion
    • Police Support – Officer blocking traffic at Hwy 90 and Scenic; Hwy 90 and Davis; barricades at Fleitas and Second; Second and St Paul’s lot; Robin’s Nest in the Pass and Second Street. We also need an Officer to drive the parade route ahead of Santa to make sure the route is cleared. Officers rotate between Robin’s Nest and Second and Fleitas and Second.
    • Any other resources the Mayor deems necessary
  1. Consider approving waving the cost of building permit for roof repairs at Our Mother of Mercy Church. The cost of the permits would be $50.00, as requested by Alderwoman Charlot.
  1. Consider approving Cap Loan Application for purchase of Fire Truck in the amount of $462,066.00, as requested by Marian Governor. (Application has to be re-approved due to change in the public hearing date). A-6.
  2. Consider authorizing City Attorney to approve and sign Agreed Order in case styled Kelly v City of Pass Christian in the Chancery Court of Harrison County MS 1 JD to vacate subdivision plat and Condo Declaration, as requested by Malcolm Jones, City Attorney. A-7.
  3. Consider approving and authorizing execution of agreement with Elliott Homes, LLC for the relocation of a fire hydrant in the Whispering Oaks Subdivision between lots 4 and 5 at their expense and subject to the terms and conditions contained therein. [The Fire Chief and WPSCO have approved the relocation of the fire hydrant.] A-8.
  4. Consider approving Memorandum of Agreement and Lease Agreement with Addendum for slip rental for two vessels owned by the MDEQ for a term of 36 months beginning on November 6, 2019, with no compensation being paid to the City for the slip rental except for utilities and with such lease being subject to ratification or cancellation upon 30-days’ notice at the end of the current term of office of the Administration.  A-9.
  5. Consider ratifying Notice of Renewal of Government Lease, from NAVFAC Southeast, at the Pass Christian Harbor for file LI-11411, contract N69450-07-RP-00082 in the amount of $27,780.59 annual, payable $2,309.05 monthly in arrears, effective November 1, 2019 to October 31, 2020, as submitted by Marian Governor, City Clerk.  A-10.
  1. Consider adopting amendment (677) to Speed Limit Ordinance to set speed limit on Hunter Avenue from the RR to North Street; Whispering Oak Street from Hwy 90 to W. Second Street at 20-MPH and 40MPH on North Street from Henderson Avenue to Menge Avenue.  [The Mayor and Board of Aldermen approved changing the speed limits on Hunter Avenue on their minutes on May 15, 2000, and on the portion of North Street on April 5, 2011, but I cannot find where an ordinance was ever officially adopted on the minutes to put these changes into effect.  Whispering Oaks Street is a new public street that was approved by the City last year.  Chief Freeman has recommended these speed limits as a “traffic study” as required by MCA Section 63-3-511, as amended.] A-11.
  2. Consider approving Change Order #1 for Work Order #11 GCP Water Meter Replacement Annual Unit Price Pier Repair Contract–to DNA Underground, LLC for relocation of meter assembly to avoid buried power lines with an increase of $9,975.00 and a revised contract amount of $31,359.00, and amend the budget accordingly. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by City Engineer. A-12.
  3. Consider approving Change Order #1 for Work Order #12 Lift Station Valve and Discharge Pipe Replacement Annual Unit Price Pier Repair Contract–to DNA Underground, LLC, items being inadvertently omitted from the original work order (i.e. hatch covers, repair clamps, etc.) with an increase of $36,292.00 and a revised contract amount of $101,912.00, and amend the budget accordingly.  The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by City Engineer. A-13.
  1. Consider employing Applied Technology Group, LLC, for the sum of $12,000.00 plus reasonable travel expenses to conduct an independent and comprehensive information security assessment of the City’s information technology system and technology infrastructure and to make recommendations concerning vulnerabilities under the terms and conditions of the vendor’s proposal. A-14.
  1. Consider adopting Resolution approving Memorandum of Understanding to form a Mississippi Sound Coalition with other Gulf Coast cities and counties, as requested by Mayor McDermott. A-15.
  2. Consider approving Resolution requesting Governor Bryant take immediate action regarding the proposed Mid-Breton Basin Large-Scale Mississippi River Diversion Project to prevent harm to the ecosystems of the Chandeleur Sound, the Biloxi Marsh, the Mississippi Sound, and the Fisheries, Tourism and way of life that depend upon them, as requested by Mayor McDermott.  A-16.
  1. Consider approving Resolution requesting the Congressional Delegation of the State of Mississippi to take immediate and ardent legislative action to repeal Section 20201, Title II, of Public Law 115-123, and to defeat Section 409, HR3697, currently in the legislative process of the 116th Congress, as requested by Mayor McDermott. A-17.

PLANNING DEPARTMENT

 

  1. Consider holding a Public Hearing to review the Planning Commission’s recommendation to approve Application PD-48-2019, Harold Dawley as agent of AALCO-Self Storage of MS, LLC, 500/515 W North Street & 0 Pine Avenue, Parcels #0313C-04-024.001 & 0313C-04-024.002, Planning Commission Approval to expand the non-conforming Mini-Storage Use, in the T4+ Mixed-Use Zone. And, 389 & 391 Clarence Avenue, Parcels #0313C-04-023.000 & 0313C-04-022.000, and 525 W North Street, Parcels #0313C-02-052.001 & 0313C-02-051.001, Planning Commission Approval for additional covered storage for the previously approved Boat and RV Storage Use in the T4L & T4+ Mixed-Use Zones. With the condition that the City Engineer reviews the plans and determines if the applicant must provide updated Drainage Plans, as requested by Danit Simon, City Planner. PD-1.
  2. Consider closing a Public Hearing.
  3. Consider the Planning Commission’s recommendation to approve Application PD-49-2019, Daniel and Cheryl Dehart Kahn, 108 Elliot Avenue, #0213I-02-036.000, Warrant Application for the dormer windows to have a 2:12 pitch, as requested by Danit Simon, City Planner. PD-3.
  4. Consider the City Planner’s recommendation to approve Re-Subdivision Application PD-50-2019, 4 and 5 King Circle, Tax Parcels #0312N-01-115.000 and 0312N-01-114.000.  Jason Kraft as agent of Edward J & Alice D McNeil propose combining the two parcels, as requested by Danit Simon, City Planner. PD-4.

BEAUTIFICATION DEPARTMENT

  1. Consider approving request to purchase a Kubota Side by Side All-Terrain Vehicle from Parish Tractor, lowest and best quote, for $12,095.00, already budgeted, as requested by Kirk Ladner, Beautification Director. B-1.
  2. Consider approving the purchase of additional fabricated steel inserts and installation for rails on gazebo at Memorial Park in the amount of $700.00 to be paid from 001-502-560, Repair and Maintenance, as requested by Kirk Ladner, Beautification Director. B-2.

CODE DEPARTMENT

  1. Consider authorizing Community Development Office to solicit quotes for demolition of the mobile home trailer at 703 E. North Street (owned by John Trepagnier) condemned by the City as requested by City Attorney.

POLICE DEPARTMENT

  1. Consider approving request to render services from DNA Labs International in the amount of $5,960 and amend budget accordingly, as requested by Police Chief Freeman. P-1.
  2. Consider accepting MS Department of Public Safety Office of Homeland Security grant award in the amount of $20,980 to the Pass Christian Police Department, amend the budget accordingly, as requested by Police Chief Freeman. P-2.
  3. Consider approving request to add Zenas Cappie on the part-time paid list with an hourly rate of $10.65 per hour, as requested by Police Chief Freeman.
  4. Consider ratifying request from the Pass Christian Police Department for use of the following City resources on Tuesday, October 29, 2019 for the annual Trunk or Treat event, this bringing favorable notice to the resources and opportunities of the City, as requested by Police Chief Freeman.
  • Barricades
  • Personnel
  • 5-ton Cargo Truck
  • Any other resources the Mayor deems necessary

     CONSENT AGENDA

 

  1. Consider approving early registration fee of $135 and lodging not to exceed $122.00 per night for each Alderman/Alderwoman who attends the 2020 MML Mid-Winter Conference being held in Jackson, MS on January 14 – 16, 2020, as requested by Marian Governor. CA-1.
  2. Consider approving request to send Sergeant Kyle Craig and Officer Kandice Clayton to a five-day Basic Undercover Ops training class held December 16-20, 2019 in Meridian, MS. Tuition and lodging are free, and use of a City vehicle, as requested by Police Chief Freeman. CA-2.

CLAIMS DOCKET

  1. Consider approving Claims Docket in the amount of $222,792.24.  CD-1.

EXECUTIVE SESSION

  1. Consider hearing from Henry Kinney concerning request for Public Records concerning itemized legal invoices with Balch & Bingham for Gulf Coast Restoration Fund (GCRF) Grant.
  2. Consider Executive Session to discuss strategy sessions with respect to prospective litigation concerning demand for the aforementioned itemized legal invoices for Balch & Bingham for the GCRF Grant when an open meeting would have a detrimental effect on the litigating position of the public body.

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.