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Archive of the Minutes

CITY OF PASS CHRISTIAN

MEETING OF THE MAYOR AND BOARD OF ALDERMEN

FEBRUARY 18, 2020 6:00 P.M.

 

  1. Call to Order
  2. Prayer and Pledge
  1. Roll Call

 

ADMINISTRATION

 

  1. Consider hearing from John W. Dedeaux and Burnell Dedeaux, they would like to request the use of the Recreation Softball Fields on Saturday Feb 29th and March 1st to host a Coed Cabbage Ball Tournament. The Recreation Director is not using the fields those dates and does not have a problem with them using the field, this bringing favorable notice to the resources and opportunities of the City, as requested by Bret Bentz, Recreation Director.
  2. Consider approving minutes of the February 4, 2020 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-2.
  3. Consider approving minutes of the February 11, 2020 Special Recess Meeting, as requested by Dawn Sanders, Deputy Clerk. A-3.
  4. Consider awarding quote for annual maintenance contract of generators to Power Systems of MS, best and lowest, in the amount of $8117.00, as requested by Maria Mena, A/P and Purchasing Clerk. A-4.
  5. Consider approving request from Kappa Alpha Psi Fraternity, Inc. for waiver of rental fee ($125.00) at Randolph Center on Saturday, February 29, 2020, from 8:00 a.m. to 3:00 p.m. to honor Senior Citizens 60 years and older with a community barbecue dinner., this bringing favorable notice to the resources and opportunities of the City, as requested by Michael Bowser, Member. A-5.
  6. Consider authorizing the following requests for Art in the Pass (April 4-5, 2020), this bringing favorable notice to the resources and opportunities of the city as requested by Susan Putnam, Executive Director, Pass Christian Main Street. A-6.
  • Mayor Chipper to give opening address on stage @ 10:00am April 4, 2020
  • Closing Scenic Drive from Fleitas Avenue to just east of the Pass Books parking lot (Access will be allowed for residents living within this area.)
  • Police and Fire Department presence throughout the event
  • Traffic control/pedestrian crossing assistance at US 90 and Davis Avenue as needed during festival hours (10 am – 5 pm)
  • Use of digital sign at US 90 and Davis Avenue
  • Permission to designate parking areas North of the tennis courts along Fleitas; primarily for Artist parking area
  • .Barricades
  • Trash receptacles with bags, and replacement bags
  • Transporting and set up of entertainment stage
  • Use of City dumpster for trash disposal
  • Sound system
  • Permission to place festival signs around the City beginning on March 16th, 2020
  • Permission for festival committee to use several golf carts/utility carts on and around the Park grounds (consideration will be given to weather conditions)
  • Mowing Memorial Park a day or two prior to tent set-up – March 30th or 31st, 2020
  • Marking sprinkler heads and lines for the larger tent sites no later than Tuesday, March 31st, 2020.
  • Sprinklers turned off during the event
  • Fire ant treatment of the entire park up to a month in advance of the Art Festival
  • Use of East Harbor parking lots and Pavilion parking lot for Festival parking (sufficient parking will be reserved for harbor business/boat owners/fishermen)
  • Installation of water/hose connects on fire hydrants along Fleitas.
  • Test Electrical outlets
  • Other resources as needed and approved by the Mayor

 

  1. Consider authorizing the Department of Marine Resources’, Celebrate the Gulf Festival, to be held in conjunction with Art in the Pass on April 4, 2020 (Saturday only) and the following requests, this bringing favorable notice to the resources and opportunities of the City, as requested by Susan Putnam, Executive Director, Pass Christian Main Street.
  • Permission to hold a youth fishing rodeo from 8-10 am at the harbor

 

  1. Consider approving Change Order #2, Work Order #9 for Market Street Sewer Repairs

to DNA Underground, LLC to adjust final quantities and work order amount, with a decrease of $8,900.00 and a revised contract amount of $57,998.00, amend the budget accordingly. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under  the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by Bob Escher, City Engineer. A-8.

  1. Consider approving Change Order #2, Work Order #11 for Gulf Coast Prestress Water Meter Replacement to DNA Underground, LLC to adjust final quantities and work order amount, with a decrease of $1,675.00 and a revised contract amount of $29,684.00, amend the budget accordingly. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by Bob Escher, City Engineer. A-9.
  2. Consider approving Change Order #2, Work Order #13 for 319 Menge Avenue Drainage Repair to DNA Underground, LLC to adjust final quantities and work order amount, with a decrease of $4,151.00 and a revised contract amount of $15,887.00, amend the budget accordingly. The Project Engineer advises that this change order is necessary to the scope of work of the contract as originally bid; the project is not a new undertaking outside the original scope of work; the change of the work of the change order is reasonable and in line with the prices under the original contract; entering into the change order is commercially reasonable under the circumstances; and this change order will not circumvent the public purchasing statutes, as requested by Bob Escher, City Engineer. A-10.
  3. Consider authorizing the City Attorney to file an Entry of Appearance and the Mayor and City Clerk to execute and file a Joinder for the Chancery Court case, Hughes, Schiro, et als. v. City of Pass Christian, (see attached) to recognize the City’s vacation of a platted (but unimproved) alley on the West side of Elliott Avenue, between Lots 1,2, 3, and 4, Block C, Bankers Addition Subdivision.  [This vacation was done by Ordinance No. 669 on August 21, 2018.] As requested by Malcolm Jones, City Attorney. A-11.
  4. Consider hiring Tom Duffy as the Community Development Building Code Director effective February 19, 2020 at $42,000 year, as requested by Mayor McDermott.
  5. Consider re-appointing Margaret Jean Kalif to the Pass Christian School Board ending March 2025, as per the majority of nominations of Board of Aldermen.
  6. Consider approving new Wrecker/Tow Policy for rotation list as recommended by Chief of Police to become effective immediately. A-14.
  7. Consider discussing dedicating the Public Safety Building in honor of James Stewart Jr.,

as requested by Alderman Torgeson. A-15.

 

 

PLANNING DEPARTMENT

 

  1. Consider the Planning Commission’s recommendation to approve Warrant Application

PD-10-2020, Jennifer M & Kevin L Griffith, 501 E Scenic Drive, #0413E-01-007.000, Warrant Application for the first habitable story to be built higher than the maximum allowable four feet above the BFE, in the T3E Estate Zone, , as requested by Danit

Simon, City Planner.  PD-1.

  1. Consider approving the Pass Christian Tree Board’s recommendation to approve Mary Jane Dick’s request to remove one live oak tree that poses an increasing safety hazard due to root damage that is causing the tree to lean towards the house, at 1399 E 2nd Street. As requested by Danit Simon, City Planner.  PD-2.

 

WATER DEPARTMENT

 

  1. Consider authorizing invoice 16654 in the amount of $8,672.35 for the annual CPI

adjustment that is allowed in the contract with WPSCO.   This was not submitted

previously because the contract was in negotiations, as requested by Marian Governor,

City Clerk.  W-1.

 

BEAUTIFICATION DEPARTMENT

 

  1. Consider ratifying accepting resignation of James Arnold effective February 14, 2020 and pay him for any comp-time and vacation pay per City policy that he may have accrued while employed.  Employee did not give a two week notice nor resignation letter, as requested by Kirk Ladner, Beautification Director.
  2. Consider authorizing the advertisement for Grounds Keeper I, as requested by Kirk Ladner, Beautification Director.

 

COMMUNITY DEVELOPMENT DEPARTMENT

 

  1. Consider awarding contract to inventory all personal property and furnishings from the mobile home trailer of John Trepagnier at 703 E. North Street prior to demolition to Gulf South Logistics, in the amount of $1,000.00 and amend the budget accordingly (001-110-600), as requested by Tom Duffy, Code Enforcement Director. CO-1.
  2. Consider awarding contract to Gulf South Logistics (Daniel York) of Pass Christian,

MS, as the lowest and best bidder for the demolition in place of the condemned mobile

Home trailer at 703 E. North Street and removal of all debris for the lump sum of

$4,250.00 and amend the budget accordingly (001-110-600), as requested by Malcolm

Jones, City Attorney.  CO-2.

  1. Consider authorizing the Code Enforcement Office to add an “Application Submittal Fee”

to the existing fee schedule.  This fee is for any new applications given to the office and

will be in addition to the existing fees, as requested by Tom Duffy, Code Enforcement

Director.  Proposed fees are as follows:

  • Residential $200.00
  • Commercial $400.00
  • Major Sub-Division $500.00
  • Remodel $   00

 

 

 

FIRE DEPARTMENT

 

  1. Consider approving request to promote Dustin Dauner and Caleb Robinson to

Lieutenant with an increase in salary to $36,000.00. The effective date will be March 1,

2020, as requested by Fire Chief Gordon.

 

 

 

 

POLICE DEPARTMENT

 

  1. Consider approving request to apply for MS Department of Public Safety FY21 Police Traffic Safety Grant in the amount of $20,000. If approved, funds will be used by reimbursement method to pay for overtime of officers, as requested by Police Chief Freeman. P-1.
  2. Consider declaring 2017 Dodge Charger, VIN #2C3CDXAT7HH521201 surplus and authorize City Clerk and Mayor to execute transfer of title to Berkley Insurance Company for claim loss settlement amount of $29,903.28.
  3. Consider approving the purchase a Ford F150 PPV from Courtesy Motors Inc. (state contract #8200048071), in the amount of $31,165 and amend budget in the amount of $29,903.28(001-200-915) and $2,046.72 (110-200-915), as requested by Police Chief Freeman.  P-3.

 

PUBLIC WORKS DEPARTMENT

 

  1. Consider ratifying accepting resignation of Barry Necaise effective February 17, 2020

and pay him any comp-time and vacation he may have accrued while employed

per city policy, as requested by Russel Holliman, Public Works Director.

  1. Consider approving request to promote Robert Riesenbeck from Operator II to

Operator III at a rate of $13.26 an hour to fill the existing vacancy, effective February 17, 2020, as requested by Russel Holliman, Public Works Director.

 

     CONSENT AGENDA

 

  1. Consider approving sending Chief Dwight Gordon and Captain Dia’Mond Woodman to MS Fire Investigators Association Conference to be held March 25 thru March 27, 2020 in Oxford MS. Cost of registration is $200.00 each, per diem of $144.00 each, room rate of $121.00 for 3 nights is 363.00 (before Feb. 23). If available, they will be sharing a room, if not, $363.00 each, and use of city vehicle, as requested by Fire Chief Gordon. CA-1.
  2.    Consider approving request to send FF’s John Strawn and Caleb Weaver to MSFA for

Rope Rescue Tech I. Class will be held March 16 – 19, 2020. Cost of class $365.00 each,

per diem $105.00 each and use of city vehicle, as requested by Fire Chief Gordon.  CA-2.

  1. Consider approving request to send Investigator Sergeants Barry Smith, Jeffrey Hendrix

and Kyle Broadus to a 7th Annual One Loud Voice Conference and CAST Symposium

held March 18-20, 2020 in Biloxi, MS. Tuition is $555 ($185 each, but reimbursable if

payment is sent by February 24, 2020), and use of a City vehicle, as requested by Police

Chief Freeman.  CA-3.

  1. Consider accepting Oath of Office from Jacob Locklar as Police Officer, as requested by Dawn Sanders, Deputy City Clerk. CA-4.
  2. Consider approving payment of the following Overstreet & Associates invoices totaling

$10,677.50, as recommended by Bob Escher, City Engineer.  CA-5.

  • Invoice 1336           $         3,450.00              Annual Unit Price Repair
  • Invoice 1337           $         2,750.00              FY2020 Tidelands
  • Invoice 1338           $         1,137.50               Water Meter Replacement
  • Invoice 1339           $           00              FY2020 Tidelands
  • Invoice 1340          $         2,815.00             City Engineering Services

 

  1. Consider receiving monthly Budget Report for January 2020 from City Clerk, as

requested by Marian Governor, City Clerk.  CA-6.

 

CLAIMS DOCKET

  1. Consider approving Claims Docket in the amount of $71,444.44.   CD-1.

 

 

 

PUBLIC COMMENT

 

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.