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CITY OF PASS CHRISTIAN

MEETING OF THE MAYOR AND BOARD OF ALDERMEN

DECEMBER 17, 2019, 6:00 P.M.

  1. Call to Order
  2. Prayer and Pledge
  3. Roll Call

 

ADMINISTRATION

 

  1. Consider approving minutes of the December 3, 2019 Regular Mayor and Board of Aldermen meeting, as requested by Dawn Sanders, Deputy City Clerk. A-1.
  2. Consider approving City donation in the amount of $100.00 to the Krewe of Epic Tymes fundraiser, this bringing favorable notice to the resources and opportunities of the City, as requested by Mayor McDermott. A-2.
  3. Consider authorizing the advertisement of the Installation of Commercial Remote Reading Water Meters, as requested by Bob Escher, City Engineer.
  4. Consider approving $100.00 Cash drawer fund to be transferred from Elizabeth Paille to Thomas Duffy for Code/Planning Department, as requested by Marian Governor, City Clerk.
  5. Consider hiring Rene Acker Jr. as meter reader effective ______________________ at rate of $10.25 per hour, as requested by Jennifer Lizana, Water Billing Director.
  6. Consider hiring Tom Buckley as a temporary Meter Reader, Independent Contractor, to assist while Brian Amos, Meter Reader is on light duty, as requested by Malcolm Jones, City Attorney.
  7. Consider ratifying Personal Indemnity Agreement with Roger Caplinger of Innovative Builders, Inc. for work to be done to replace wooden spacers in the Breakwall in the East Harbor in lieu of the Contractor providing Protection and Indemnity Coverage in addition to their regular General Liability Insurance policy for this work, as requested by Malcolm Jones, City Attorney. A-7.
  8. Consider adopting Resolution to request Mississippi Legislature to adopt an amendment to Local and Private Law 1675, 2013 Regular Session, to allow the City to expand the area within the City Limits where golf carts and low-speed vehicles may be operated, as requested by Malcolm Jones, City Attorney. A-8.
  9. Consider approving Lease Agreement with Barrett and Barrett, LLC, for location of mobile

food vendor trailer in the NW corner of the West Harbor Parking Lot for a six-month term

beginning on January 1, 2020, and expiring on June 30, 2020, at the rate of $450.66 per month,

as requested by Malcolm Jones, City Attorney.   A-9.

  1. Consider advertising a Request for Proposals (RFP) for new commercial development / new

restaurant opportunity at the Pass Christian East Harbor, as requested by Mayor

McDermott.   A-10.

  1. Consider appointing Steve Simpson as a Municipal Prosecutor Pro Tem as an independent contractor at the rate of $175 for each court session he shall attend when the City’s regular Municipal Prosecutor is absent or otherwise unavailable due to a conflict of interest and conditioned upon the reemployment conditions mandated by PERS regulations, as requested by Malcolm Jones, City Attorney. A-11.
  2. Consider appointing Michelle Luber Elliott as a Municipal Prosecutor Pro Tem as an independent contractor at the rate of $175 for each court session she shall attend when the City’s regular Municipal Prosecutor is absent or otherwise unavailable due to a conflict of interest, as requested by Malcolm Jones, City Attorney. A-12.
  3. Pursuant to MCA Section 21-19-13(2), consider authorizing the Public Works Dept. crews to

bring in surplus fill sand (not to exceed six loads) to alleviate drainage problems caused in

part by inadequate City ditches and drainage of adjacent City streets and to further prevent

erosion caused by such drainage issues at Treasure Point in the Timber Ridge Subdivision

with a further finding that such drainage work will help prevent “ponding” on such property

creating an unsafe condition and a haven for mosquitoes.  The surplus sand will be dumped at

the public right-of-way entrance to the property and the sand will be spread by the

Association. This work is not being done primarily for the benefit of the private landowner,

the Timber Ridge Property Owners Association.  The work will be commenced when the

Public Works Dept. obtains the necessary Right-of-Entry forms executed by the landowner,

as requested by Alderman Victor Pickich. [The City previously authorized the placement of

surplus sand for these purposes at the City meeting held on June 14, 2014.] A-13.

14.Consider approving Change Order #2, Work Order #7 for Fire Hydrant Replacement to DNA

Underground, LLC for costs associated with additional fire hydrant replacement items with

an increase of $10,280.00 and a revised contract amount of $97,480.00, and amend the budget

accordingly. The Project Engineer advises that this change order is necessary to the scope of

work of the contract as originally bid; the project is not a new undertaking outside the

original scope of work; the change of the work of the change order is reasonable and in line

with the prices under the original contract; entering into the change order is commercially

reasonable under  the circumstances; and this change order will not circumvent the public

purchasing statutes, as requested by Bob Escher, City Engineer. A-14.

15.Consider ratifying accepting resignation of Shawn Jerone as Information Systems Manager

effective December 10, 2019, with all unused accrued and sick leave recorded in the City’s

employment records to be reported to PERS, as requested by Malcolm Jones, City Attorney.

16.Consider authorizing advertisement for position of Information Systems Manager as a part-

time employee at the current salary and/or an RFP for a contractor to provide IT Management

and Support for the City and amend Job Description for Information Systems Manager, if

needed, to change “Education and Experience” section as provided in Exhibit attached.

[Currently, the job description for this position requires a BS/BA College Degree in Computer

Science, Management Information Systems, or a related field with at least seven years of IT

experience with a minimum of 1 year in a supervisory role.  It has been advised that this

requirement is too restrictive for a City of our size with our specific IT systems, network

configuration and requirements.]

17.Consider authorizing temporary employment of Applied Technology Group, LLC, under the

terms and conditions of the Proposal attached to assist City with IT management and

support during the transition until the City hires a new IT Manager or contractor for the

same services, as requested by Malcolm Jones, City Attorney.  A-17.

WATER DEPARTMENT

  1. Consider approving WPSCO Invoice # 16634 in the amount of $1392.00 for November 2019

for non-emergency/overtime repairs per paragraph 2.09 and per current contract paragraph

2.04 “Hours of Operation” known as “Ten Hour Rule” whereby WPSCO gives the City 10

hours of overtime per week and bills for hours in excess of. Charge to account 400-702-560,

as requested by WPSCO.  W-1.

FIRE DEPARTMENT

 

  1. Consider approving request to accept the following donation from Wal-Mart, as requested

by Fire Chief Gordon.

  • HP15 Laptop #6DBOBLIA#ABA Serial # CND9321 YWD          $349.00
  • HB 22 qt. Roaster Oven # 32229C Serial # A2881DD                   $  96

HARBOR DEPARTMENT

 

  1. Consider approving the installation of a covered boat lift in slip C-502 at the tenant’s expense.

All construction will comply with harbor modifications guidelines and will be installed by

Innovative Builders who will obtain DMR permits before installation.  H-1.

POLICE DEPARTMENT

  1. Consider approving request for salary increase from certified officer pay of $32,152 to Sergeant’s pay of $35,175 for Sergeants William Brett and David Hart effective December 27, 2019, as requested by Police Chief Freeman.
  2. Consider approving request for initial membership to Mississippi Association of Chiefs of Police in the amount of $100, as requested by Police Chief Freeman. P-2.
  3. Consider accepting resignation of Officer Alex Bryan effective Friday, December 20, 2019 and pay him for any comp-time and vacation pay per City policy that he may have accrued while employed, as requested by Police Chief Freeman.

CONSENT AGENDA

 

  1. Consider approving request to send Officer Zenas Cappie to a 37-hour Law Enforcement refresher course held January 13, 2020 with various dates through March 2, 2020 in Biloxi, MS. Tuition is $300 and use of a City vehicle, as requested by Police Chief Freeman.  CA-1.
  2. Consider ratifying request to send Officer Jeffery Frye to a four (4) day K9 Recertification training course held December 17-20, 2019 in Abbeville, LA. Tuition is $575 and lodging is $80, and use of a City vehicle, as requested by Police Chief Freeman. CA-2.
  3. Consider ratifying request to send Inv. Kyle Broadus to an eighty hour (80) National Computer Forensics Institute/Advance Forensics Training class held December 9-20, 2019 in Birmingham, AL. Tuition is free and use of a City vehicle, as requested by Police Chief Freeman. CA-3.
  4. Consider amending Marian Governor’s lodging from $96.00 to $122.00 while attending training for the debt setoff collection act in Jackson MS on January 14, 2020 at the MML Mid-Winter Conference, as requested by Marian Governor, City Clerk. CA-4.
  5. Consider authorizing City Attorney to attend Winter MMA Municipal Attorney’s Seminar in

Jackson, MS on January 16, 2020, at the cost of $200.00 and allow him to use City vehicle to

attend seminar.  Also, authorize payment of $25.00 annual dues to Miss. Municipal Attorneys

Association to receive discount on seminar fee, as requested by Malcolm Jones, City Attorney.

CA-5.

  1. Consider approving payment of the following Overstreet & Associates invoices totaling

$9,845.00, as recommended by Bob Escher, City Engineer.  CA-6.

  • Invoice 1285       $         00                   Annual Unit Price Repair
  • Invoice 1286       $       1,950.00      FY2019 Tidelands
  • Invoice 1287       $      3,900.00       Water Meter Replacement
  • Invoice 1288       $      3,320.00       City Engineering Services
  1. Consider approving Work Order #14 in the amount of $36,855.00 to DNA Underground, LLC for Park Place Subdivision Water and Sewer Extensions, as requested by Bob Escher, City Engineer. CA-7.
  2. Consider declaring surplus 46″ RCA Color TV, Serial #1011-42PA30R-A1100, Tag# 1313 located at the Public Works Department, item is broken and not repairable and will be scrapped, as requested by Russell Holliman, Public Works Director.
  3. Consider receiving monthly Budget Report for November 2019 from City Clerk, as

requested by Marian Governor, City Clerk.  CA-5. (Training in Jackson will send Monday)

CLAIMS DOCKET

  1. Consider approving Claims Docket in the amount of $80,168.20. CD-1.

PUBLIC COMMENT

THE MAYOR AND BOARD OF ALDERMEN WILL ALLOW RESIDENTS AN OPPORTUNITY TO SPEAK WITH A THREE-MINUTE TIME LIMIT ON EACH SPEAKER. NO PUBLIC QUESTIONING COMMENTS ARE ALLOWED DURING THE MEETING, UNLESS THE BOARD RECOGNIZES SUCH PERSON.